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Cultural Facilities Matching Grant Program

Grants to Leon County and Tallahassee, Florida Cultural
Nonprofits for the Renovation or Acquisition of Facilities

Agency Type:

Local

Funding Source:

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Council on Culture and Arts (COCA)

Deadline Date:

09/02/19 5:00 PM

Description:

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Grants starting at $5,000 to Leon County and Tallahassee, Florida nonprofit organizations to purchase, upgrade, build, or equip cultural facilities. Funding is intended for the renovation, new construction, equipping, or acquisition of buildings that are used for arts and culture, such as auditoriums and museums. Applicants must own or lease the building.

The purpose of the program is capital improvement that is defined as an addition or renovation of a permanent structural improvement or the restoration of some aspect of a property that will either enhance the property's overall value or increases its useful life.

A Cultural Facility is a building that shall be used primarily for the programming, production, presentation, exhibition, or any combination of those functions of any of the arts and cultural disciplines including, but perhaps not limited to: music, dance, theater, creative writing, literature, architecture, painting, sculpture, folk arts, photography, crafts, media arts, visual arts, programs of museums, historical sites, and historical/heritage facilities.

GrantWatch ID#:

GrantWatch ID#: 171309

Estimated Size of Grant:

There is no maximum funding request for the FY19 Cultural Facilities Matching Grant Program. The minimum allowable funding request is $5,000. Funding Request must be no greater than 50% of the total eligible budget costs for the project.

Term of Contract:

All new requests will be single-phase projects, which are defined as those which will be completed within 21 months after grant funds are available.

Grant period extensions may be requested by the applicant. An extension of the completion date must be requested at least 30 days prior to the end of the grant period. COCA may approve extensions not to exceed 120 days for any project unless the Grantee can clearly demonstrate extenuating circumstances

Additional Eligibility Criteria:

All applicants must meet the following basic legal and program eligibility requirements at the time of the application. All applicant organizations must:
-Be physically located in the City of Tallahassee or Leon County, Florida.
-Be a non-profit, tax exempt Florida corporation according to these definitions: Incorporated as an active nonprofit Florida corporation, pursuant to Chapter 617, Florida Statutes; Designated as a tax-exempt organization as defined in Section 501(c)(3) or 501(c)(4), of the Internal
Revenue Code of 1954; and allowed to receive contributions pursuant to the provisions of s.170 of the Internal Revenue Code of 1954.
-Have provided at least 3 years of year-round arts or cultural programming in Leon County.

The applicant’s venue must be one of the following:
-An auditorium that is owned and operated by a government entity;
-An auditorium that is owned by a government entity that is leased to a not-for-profit organization for operation as an auditorium open to the public;
-An auditorium that is subleased from a government entity to a not-for-profit organization for operation as an auditorium open to the public;
-A museum that is owned and operated by a government entity;
-A museum that is owned and operated by a not-for-profit organization and open to the public.
-A museum that is owned by a government entity that is leased to a not-for-profit organization for operation as a museum open to the public.

For additional information about organization requirements, see:
https://coca.tallahasseearts.org/uploads/documents/Guidelines_FY19_Cultural_Facilities_Matching_Grant.pdf#page=4

No Facilities project expenditures will be allowed for the following, from county funds or from matching funds:
1. General Operating Expenses (GOE). Administrative costs for running the organization (including but not limited to salaries, travel, personnel, office supplies, mortgage or rent, operating overhead or indirect costs, etc.).
2. Costs associated with representation, proposal, or grant application preparation.
3. Costs incurred or obligated before project timeline approved in the grant process.
4. Costs for lobbying or attempting to influence federal, state or local legislation, the judicial branch, or any County agency.
5. Costs for planning, including those for preliminary and schematic drawings, and design development documents necessary to carry out the project.
6. Costs for bad debts, contingencies, fines and penalties, interest, and other financial costs.
7. Costs for travel, private entertainment, food, beverages, plaques, awards, or scholarships.
8. Projects restricted to private or exclusive participation, including restriction of access to programs on the basis of sex, race, creed, national origin, disability, age, or marital status.
9. Re-granting, contributions, and donations or endowment contributions.
10. Feasibility studies, architectural drawings or operational support.
11. Expenditures for space rental, improvement, or maintenance not specifically identified with the project.

Pre-Application Information:

Timeline:
- Guidelines released: June 21, 2019
- Application deadline: September 2, 2019
- Panelist review applications: September 9 - October 11, 2019
- Grant Panel review meeting: October 11, 2019, 9 AM - 2 PM
- COCA Board of Directors review and approve grants: Mid-October 2019 (approximately)
- Leon County TDC review and approve grants: November 7, 2019
- Leon County Board of County Commissioners review and approve grants: December 10, 2019 (tentative)

Applicants can have only one open cultural facilities grant at a time.

Applicants must match the grant at least 1:1, or one applicant dollar for every one County dollar requested. Match must be 100% complete and confirmed at the time of grant award. Applicant must have at least 25% of total match confirmed by the application deadline. At least 25% of match must be cash-on-hand. No more than 50% of the match may be irrevocable pledges or in-kind contributions. In-Kind contributions by the applicant are not eligible for match.

For additional information about matching funds, see:
https://coca.tallahasseearts.org/uploads/documents/Guidelines_FY19_Cultural_Facilities_Matching_Grant.pdf#page=5

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Send applications and direct questions to:
Dr. Kevin Carr, Grants Program Manager
Council on Culture & Arts
816 South Martin Luther King Jr. Blvd.
Tallahassee FL 32301
Email: kevin@tallahasseearts.org
Ph: 850-224-2500

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Leon County or the City of Tallahassee

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