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Grants to Florida Agencies for Capital
Projects to Improve Public Libraries

Public Library Construction Grant

Agency Type:

State

Funding Source:

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Florida Department of State (DOS), Division of Library and Information Services

Deadline Date:

05/20/22 5:00 PM ET

Description:

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Grants to Florida counties, municipalities, and special districts for capital projects to improve public libraries. Funding is intended to acquire property or facilities and to support architectural services, construction, remodeling, expansion, engineering, site preparation, and equipment.

Funds provided under a Library Construction Grant may be used to cover costs of any of the following, as long as the construction project results in a completed library facility:

  • Architectural services;
  • New construction;
  • Expansion;
  • Remodeling;
  • Purchase of a facility or property to be used as a library. 
  • Site preparation, including the provision of parking spaces;
  • Engineering costs and legal fees directly related to the construction of the library;
  • Initial or fixed equipment, including shelving, tables, chairs, information and building technologies, video and telecommunications equipment, machinery, utilities, built-in equipment and enclosures or structures necessary to house them, and all other items necessary to furnish and operate a new or improved facility for the provision of library services; or
  • Opening day collections

GrantWatch ID#:

GrantWatch ID#: 174787

Estimated Size of Grant:

The total maximum grant award is $500,000.

Term of Contract:

Project Period shall begin on July 1 of the year in which the grant funds are awarded and shall end on June 1 two (2) years later.
- July 1, 2023: Project begins
- June 1, 2025: Grant completion deadline.

A construction project may begin up to 12 months prior to the date of grant award. An extension of the completion date must be requested at least 30 days prior to the end of the project period and may not exceed 120 days unless the grantee can clearly demonstrate extenuating circumstances.

Additional Eligibility Criteria:

The applicant for a Library Construction Grant must be a county, municipality, special district or special tax district.

The applicant requesting a Public Library Construction Grant shall either own or have unconditional use of the library building to be constructed, expanded, or remodeled and the site on which it is located.

An applicant for a Public Library Construction Grant shall be eligible to receive funding for a construction project from more than one state funding source provided that the following criteria are met:
1. The additional state funding source(s) must be based on a statutorily approved process administered by another state agency.
2. The applicant must demonstrate that the project will provide a higher level of service to residents or that the project is in partnership with another organization or agency.

A government receiving a Library Construction Grant must have an established program of free public library services and resources which is maintained to provide library service without discrimination to all residents of the legal service area taxed for library purposes.

An applicant whose project was partially funded during a funding cycle may not reapply in the subsequent funding cycles for funds to add to the previous award. An applicant that receives a grant to build a new library or to expand or remodel an existing library may not apply for a grant to expand the same library until the original project has been closed out with the Division.

A project will not be eligible for a grant when any of the following occur:
1. The state portion of the project will be less than $10,000.
2. The project will result in a total building of less than 3,000 square feet.
3. The project will not result in a complete library facility.

For unallowable use of grant and matching funds, see https://files.floridados.gov/media/705387/construction-guidelines-2023-2024.pdf#page=27.

Pre-Application Information:

Timeline:
- March 2022: Announcement of application availability in Florida Administrative Register and via email.
- March 2022 – May 2022: Division staff assistance and consultation available to applicants.
- May 20, 2022, 5 p.m. Eastern: Application deadline. Applications must be submitted on DOS Grants System at dosgrants.com on or before this date.
- June – July 2022 Division staff review of applications.
- July – August 2022: Application correction period. Applicants will have 30 days after the notification date to complete and correct deficiencies.
- August 2022: Division develops ranked list of Public Library Construction Grant applications for consideration by the Legislature.
- January-February 2023: Legislative committees hear budget requests and make recommendations as part of the overall state budget.
- April-May 2023 Legislature approves state budget.
- June 2023: Division communicates applications status to applicants (funded or not funded).
- July 1, 2023: Project begins
- June 1, 2025: Grant completion deadline.

Only one grant will be awarded to a government until all other eligible applicants have been awarded a grant during the funding cycle.

Matching funds must equal the grant amount, dollar for dollar.

A maximum of four payments of grant funds will be made on a reimbursement basis.

Guidelines and Forms: https://dos.myflorida.com/library-archives/library-development/funding/construction/guidelines-application-and-forms/
Watch a recording of a webinar designed to help you navigate the DOS Grants system: https://www.youtube.com/watch?v=6JaMv_xlR4Y&feature=youtu.be

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online: https://www.dosgrants.com/Account/Login

Contact Grants Staff:
850.245.6620 Voice
850.245.6643 Fax
850.922.4085 TDD
Email: grantsoffice@dos.myflorida.com

Florida Department of State
Division of Library and Information Services
R. A. Gray Building, 500 South Bronough Street
Tallahassee, Florida 32399-0250

URL for Full Text (RFP):

Geographic Focus:

USA: Florida

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