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Special Events Partnership Grant

Grants to Florida Nonprofits in Eligible Areas for Events
that Strengthen Communities and Promote Place-Making

Agency Type:

Local

Funding Source:

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Cultural Assets Commission (CAC) of Hillsborough County

Deadline Date:

09/25/20 5:00 PM Local Time

Description:

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Grants to Florida nonprofit organizations in eligible areas for festivals and events that strengthen communities and promote place-making. Funding is intended for new and expanded events that use public spaces, have a positive impact on the lives of residents, leverage private-sector support, and align with the Fund's economic development objectives of achieving greater patron spending and maximizing visitation. Eligible programs benefit Hillsborough County. The grant program has three funding categories based on event budget.

Examples of Eligible Events:

  • Arts Festivals
  • Local Food Festivals
  • River Celebration Events
  • Film Festivals
  • Celebration of Local Authors
  • Music Festivals
  • Local Community Historic Events

Allowable expenditures for reimbursement include such items as:

  • Artistic, administrative, technical salary support and/or consultant fees related to the proposed program, project or event
  • Honoraria
  • Event production costs (includes direct in-market expenses associated with the Event entertainers such as their hotel expenses, etc.)
  • Equipment rental
  • Expendable supplies/materials
  • Marketing
  • Printing
  • Publications
  • Space rental

GrantWatch ID#:

GrantWatch ID#: 186314

Estimated Size of Grant:

The maximum award amount available for Applicants to the Special Events Partnership Grant program is $100,000.

Category 1: Total event budget less than $100,000 (2:1 match)
Category 2: Total event budget less than $500,000 (3:1 match)
Category 3: Total event budget at least $500,000 (4:1 match)

Term of Contract:

The grant period is November 13, 2020 - September 30, 2021.

Additional Eligibility Criteria:

To be eligible for Special Events Partnership Grant funding, the applicant must be a nonprofit organization classified by the Internal Revenue Service as a tax-exempt, charitable organization under one of the following sections of the United States Internal Revenue Code: 501(c)(3), 501(c)(4), or 501(c)(6).

To be an eligible project, a Special Event must:
- Be a one-day event, a multi-day event occurring on consecutive days, or a related series of events over an extended period of time
- Be inclusive (no limits on who may purchase tickets or attend)
- Take place in Hillsborough County
- Be held in a publicly visible location
- Primarily be held in an outdoor setting as this program is not intended as a programming source for major indoor event venues
- Not already receive County funding through certain County programs.

Note: Events may be ticketed or unticked

Examples of ineligible events:
- Trade shows, conventions, conferences, workshops, classes etc.
- Annual lunches, galas, conferences, holiday parties, etc.
- Class or family reunions
- Sporting events
- Beauty pageants
- Events organized around political or religious purposes
- Festivals or events based solely on alcohol, drugs, sexually-oriented content, etc.

Non-allowable expenditures for reimbursement include such items as:
- Application preparation
- Repayment of prior debt or deficit reduction, debts, contingencies, fines and penalties, interest and other financial costs
- Building, renovating or remodeling of facilities or capital items
- Travel or transportation costs to cover expenses for event staff travel
-Presenting programs/activities outside of Hillsborough County
- Alcohol
- Hospitality (food and drink) and parties/social events for event staff, volunteers, etc.
- Charitable contributions or donations

Pre-Application Information:

The application deadline is September 25, 2020, by 5:00 PM EDT

Important Dates (for Cycle 1 FY 2021):
- September 1, 2020: Application Opens
- September 21 - 23, 2020: Optional Review Period
- September 25, 2020: Application Deadline (all applications due by 5 pm local time)
- October 26, 2020: Award Notification

There are two funding cycles per fiscal year under this grant program, and applicants who receive funding in Cycle 1 are eligible to apply for Cycle 2.

The Optional Review Period is an opportunity for applicants to submit a draft application to program Staff within a sufficient amount of time to allow Staff to offer suggestions and ask questions prior to the application being officially submitted. Staff strongly encourages eligible applicants to submit a draft application during the Optional Review Period.

A Courtesy Meeting is an opportunity for applicants to meet with County staff PRIOR to submission of an application to address eligibility and to gain a full understanding of the program guidelines including the matching funds requirement, allowable expenses, and the reimbursement process. Applicants are strongly encouraged to set up a Courtesy Meeting with County staff prior to completing an application. The Courtesy Meeting is a service and in no way guarantees that an application will be recommended for funding by the Commission.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit applications online: https://portal.neighborlysoftware.com/HillsboroughCountyFlEconDev/Participant/Login

Direct questions to:
813-274-6527
StoneA@HCFLGov.net

Cultural Assets Commission
County Center
601 E. Kennedy Blvd., 20th Fl.
Tampa, Florida 33602

URL for Full Text (RFP):

Geographic Focus:

USA: Florida: Hillsborough County

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